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Gmail is the world’s most popular email provider. The service comes by default on all Android devices. In 2020, the email experience isn’t limited to receive email from your work company or bank. Today, consumers are receiving marketing emails, newsletters, and promotional offers from dozens of email providers. It does get confusing to filter-out important emails and you may need to delete some unwanted emails. But the process can be time-consuming and irritating. Thankfully, Gmail allows you to auto-delete emails.

There are a couple of reasons to delete unwanted emails in Gmail. First, by keeping your inbox clean, you can find the relevant emails quickly and easily. Google counts Gmail space against the base 15GB of Google Drive storage. After a few years, your Gmail inbox will fill up with thousands of emails that take a good amount of storage in Gmail. If you exceed the 15GB storage, you will have to opt for the Google One subscription plans.

In this post, we will talk about how to auto-delete emails in Gmail and cover other tricks to improve your Gmail experience. Let’s get started.

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Auto-Delete Emails in Gmail

Most newsletters and marketing companies offer a tiny Unsubscribe button to opt-out of their mailing list. But the practice is time-consuming as you need to go to each company email, find that tiny unsubscribe button and confirm the action from another window. We have an even better solution. Use Gmail filters.

Gmail offers filters to manage incoming emails automatically. Using filters, you can create a bunch of rules for email organization. Here, we are going to create a filter to auto-delete emails from Gmail. Follow the steps below.

Step 1: Open Gmail on the web and log in using your Google account credentials.

Step 2: From the Gmail Inbox screen, tap on the ‘Settings’ icon at the upper right corner.

Step 3: From the Gmail Settings screen, go to the Filters and Blocked Addresses tab.

Step 4: Here, you will see the list of filters that you have created. Scroll down to the bottom screen and select ‘Create a new filter’ option.

Step 5: Enter the email address that you want to auto-delete going forwards, ignore the other options, and select Create Filter at the bottom.

Step 6: From the following menu, you can select a bunch of options. Since we are talking about auto-delete function then select the Delete it option.

Step 7: Tap on the Create filter at the bottom.

You can create as many filters as you like. Gmail will automatically delete those incoming emails from the added email addresses.

Gmail also allows you to create a filter right from the email details menu. Open any email that you want to auto-delete, tap on the three-dot menu, and select Filter messages like this option. The filter menu will open and you can create a filter for the email address right from there.

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Use Email Studio Add-On in Gmail

There is a limitation with Gmail filters. It only works on new incoming emails. You can’t set up a filter in Gmail that will auto-delete all old newsletters and promotional emails from your mailbox. Or a separate filter that will apply a different label to emails after a specific number of days and mark them as read. Enter a third-party Gmail add-on called Email Studio.

Email Studio is a Gmail add-on that helps you keep your inbox clean and clutter-free with the auto-purge function. Go through the steps below to set up the service from scratch.

Step 1: Download and install Email Studio add-on using the download link below.

Download Email Studio

Step 2: You will find the add-on right beside the Gmail home screen.

Step 3: Tap on Email Studio, and tap on the Email Clean Up option.

Step 4: Email Studio will ask for a bunch of permission to function properly with your Gmail Inbox. Do allow them.

Step 5: The add-on will open a separate window for you to create filters.

Step 6: Email Studio offers a bunch of options. Here, we will talk about the Email Clean Up function. Move to the Clean Up menu on the top.

The Interface is similar to Gmail Filters, but the functions are more advanced. You can create Rule name, add the Email address, and then select the Received Email timeline.

After adding the necessary details, select the action that you want Email Studio to perform. Select ‘Send to Trash’ and save the filter.

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For example, in the screenshot above, I have created a filter to send emails from a particular email address to the trash. Gmail deletes the trash automatically after 30 days.

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Emails Not Downloading On Mac Computer

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Keep Gmail Inbox Clutter-Free

Using the built-in Gmail filters, you can auto-delete all those random incoming emails in your inbox. If you want to auto-delete the existing emails, then go ahead and give Email Studio a try. The implementation is much better than Google’s official solution.

Next up:Accidentally deleted some of the important emails in Gmail? Read the post below to learn how to recover deleted emails in Gmail.

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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Microsoft’s Outlook is a popular desktop email client application which can be used not only on the Windows operating system but also on Apple’s MacOS (by the name Outlook for Mac).

It’s easy to handle single or multiple emails accounts in Outlook including those of Microsoft Exchange and web email services.

In this article, we’ll guide you through the methods for downloading Outlook email items and folders to Windows desktops in some popular file formats.

Download Emails to Computer

1. 1. Open Microsoft Outlook.
   2. Select Email Messages.

Note: For selecting multiple email messages, Press & Hold CTRL and select emails.

1. 1. Click on the File tab – top left in the menu bar.

1. 1. Click Save As.

1. 1. Now, browse for a path to save the email message(s).

1. 1. Assign the text file a name.

Note: For individual emails, you also have formats like Outlook Message Format – Unicode (.msg), Outlook template (.oft), HTML (.htm/.html), and MHT (.mht).

1. 1. Click on Save button to download/save the select email message(s).

Download Outlook Folders to Computer

For downloading/saving selected Outlook mailbox folders to the PC, the steps are slightly different:

1. 1. Open Outlook desktop email client.
   2. Click on the File tab.

1. 1. Click Open & Export.

1. 1. Select Import/Export now.

1. 1. Select Export to a file and then click Next.

1. 1. Select Comma Separated Values and click Next.

1. 1. Select specific mailbox folder(s) and click Next.

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Note: For demonstration, we’ve chosen the Inbox folder, which by default carries all received emails unless archived.

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1. 1. Assign a name to the file, browse for a path to save it and click Next.

1. 1. Click Finish.

You’ve downloaded/saved the selected mailbox folder successfully.

Download/Save Email as Word file

For downloading/saving Outlook messages in word format, first you need to save Outlook items in HTML file later open the HTML file with MS Word and then save the file as a Word document.

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Steps are as follows:

1. 1. Open Microsoft Outlook.
   2. Select email messages.

1. 1. Click on the File tab.

1. 1. Select Save As.

1. Assign the file with a name and browse a file saving location.
2. Form the Save As type list, select HTML and click Save.
3. Right-click on the HTML file click Open With and select Word 2016/2019.
4. Again, click on the File tab, click Save As, and select Word Document (*.docx),
5. Click Save.

Download/Save Email as PDF

Saving Outlook email messages in PDF format is not possible directly; the first step is saving email messages as HTML file and then, saving the file as PDF using Microsoft Word.
Follow the below steps:

1. 1. For saving the email messages in HTML format file, perform step 1 to 6 of the section Download/Save Email as Word.
   2. Now, right-click on the HTML file, select Open With, and choose Word 2016/2019,
   3. Click on the File tab.

1. 1. Click on Print and select Microsoft Print to PDF.

1. Assign the file with a name and Browse for a file save location.
2. Click Save.

How to access inaccessible Outlook PST emails?

While saving email message(s) or exporting specific mailbox folders on local storage, sometimes the file carrying the items turns corrupt or damaged due to many reasons, which puts the data on high risk.

To fix the issue of Outlook file corruption & damage, selection of a right tool plays a decisive role.

In such situations, we suggest downloading Kernel for Outlook PST Repair tool.

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Use Kernel’s PST recovery tool to fix file corruption or damage issues. It has no restriction on file size and imports single or multiple corrupt PST file(s) at once.

Conclusion

Above methods of downloading/saving/exporting the email items or folders will help you in different scenarios as per the need, and if file corruption or damage issue occurs in between or suddenly, Kernel for Outlook PST Repair is the best fix.